Who we are
Our website address is: http://roystonmencap.co.uk.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your e-mail address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Cookies
If you leave a comment on our site you may opt in to saving your name, e-mail address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Additional information
How we protect your data
Royston Mencap is committed to protecting and safeguarding your personal data.
By continuing to use our services, including but not limited to our website, trips, outings, phone, post and email correspondence, you are agreeing to us continuing to handle and use your data, where it is appropriate.
In light of the changes to the law brought in by the General Data Protection Regulation (GDPR):
- We will never sell or exchange your data with any other charities or private companies, or give your details to another individual (unless required to by law)
- We will only hold the necessary information about you for as long as we need to, and you have the right to ask us to stop contacting you, and to destroy your information
- You can specify how you would like to be contacted by us
Confidentiality
The following guidelines are to be used for all information provided by Royston Mencap Members, their parents or carers and Support Members. Such information must always be treated with sensitivity.
Contact information and Membership Forms
Contact details i.e., names, addresses and telephone numbers are available to the Club Committee to allow for information to be passed to Club Members.
All membership forms must be reviewed every two years to enable information to be kept up to date. The forms must be kept by the Membership Officer.
Medical information
Any Royston Mencap form, which contains medical information, is treated as confidential. Only the Chairman, Event Leader and Membership Officer have access to medical information.
If the information is required for an activity or event, the Leader may also have temporary access.
Records will always be accessible by the Event Leader.
Presently, no Royston Mencap members require prescription medication to be administered by the Committee or Officers of Royston Mencap, during any Mencap activities or events.
Information storage
The Membership Officer has responsibility for keeping all information safely and securely.
Information held digitally will be held securely with relevant level protection. Anyone wishing to have access to their own computerised information must make their request in writing. These requests will be dealt with as per the General Data Protection Regulation (GDPR), the guidelines of which must always be followed.
Access to confidential information will be limited where possible.